Public Sector Record Management Systems

Scan-on-Demand / Offsite Storage

Given the current economic pressures placed upon the public sector ensuring best use of real estate and ensuring cost effective offsite storage agreements, we have worked with an increasing number of councils over the last couple of years and have always provided large cost savings. We manage the archives for many public sector bodies to include central government, local councils and police forces across the UK and Ireland. We are able to offer secure Nationwide document archive storage facilities typically offering ROI of over 30% for customers moving their archive to Box-it from competitive firms. In return you would benefit from both cost savings, innovative services and a reputation for service excellence. Shredding services both on-site and off-site are offered as well as document lifecycle management solutions for physical and electronic records management.

Omnidox as a Shared Services delivery platform

Out-source specific business processes and obtain immediate ROI, critical within the current financial environment. Specific service examples are highlighted below.

Omnidox:Digital Mailroom

Reduce the cost of capturing correspondence and forms through Hybrid Document Management solution capturing web, e-mail and paper based communications. Align to business process and ensure rapid processing of all customer correspondence.

Omnidox: Invoice Processing

As illustrated within the case study for Treasury Solicitors we have experience of driving large cost savings through bringing efficiency to the processing of invoices within the public sector, in this example making huge cost savings. The accounts payable process is highly labour intensive and many customers have utilised our specialist services achieving ROI immediately and over 50% per annum on an ongoing basis.

Omnidox: HR

Secure access to HR records ‘on demand’. With lengthy retention periods for HR, Pensions and Payroll documents, we work with many customers on an Integrated Paper and Digital Document Management strategy for HR records. This can integrate with both business processes and existing HR applications such as PeopleSoft, SAP, Oracle, with electronic capture and retrieval of HR records and forms.

For more information on our document archive storage and document processing solutions please contact us on 01962 830 200 or e-mail us at